Information on Coronavirus Measures

West End Excess Covid-19 Policy

Issued: Friday 4th September 2020

Last updated on: Sunday 21st March 2021

This document has been prepared to outline how West End Excess will help the staff and students to mitigate the spread and impact of Covid-19.

This is a working document that will be updated if government guidelines change. West End Excess are constantly working to stay on top of the changing advice and regulations regarding the pandemic.

Temperature Checks and Masks

We will carry out temperature checks on all members and staff as they enter the premises. Parents and Guardians will not be permitted to come inside. Any student over the age of 11 and all staff will be required to wear face masks/coverings when walking around the premises indoors - these can be removed once the students are inside their allocated studio or when outdoors.

Social Distancing

Students must maintain a one metre distance from each other when wearing masks and travelling between studios. Students should have their own bag and should not share items with others. Once in their allocated studio, students should remain on their floor marking.

Should a staff member need to administer first aid on a student - therefore meaning that the persons will be closer than one metre apart - they will be wearing additional PPE. This also applies for when temperature checks will be taking place.

Cleaning and Hand Washing

Hand sanitising stations will be placed at the entrances to both buildings and to each studio. Students must sanitise their hands upon entrance to the building and once they reach their allocated studio. We also advise for students to wash their hands thoroughly at home before and after their time at West End Excess.

Cleaning of the studios will take place throughout the day, including studio floors - which will be cleaned with antibacterial cleaner between our morning and afternoon school sessions.


Under no circumstances should staff or students attend West End Excess if they are unwell or suspect that they are unwell. Students and their families must follow Government guidelines and contact 119 and follow NHS guidelines around Test & Trace. They must also report the result of any Covid-19 test to West End Excess should one be taken - whether positive or negative, as soon as possible.

If a student or member of staff suffers symptoms of Covid-19 during the day, they must advise reception and return home immediately upon contacting their parent or legal guardian. Once home they should call 119 for guidance. They must then update West End Excess by calling the reception or by emailing Any person who begins to experience COVID-19 symptoms must follow the appropriate guidelines.

If a student or member of staff becomes ill with Covid-19, senior management will determine who they have been in contact with. All students and staff who have been in contact with the subject will be required to isolate for 10 days before being allowed back onto site.

Team Sizes and Bubbles

For students to adhere to current guidelines regarding social distancing, West End Excess teams will be split in half and will alternate face-to-face attendance. This will create a ‘bubble’ of students, similar to the way in which schools operate.

Snacks and Breaks

A limited range of snacks will be on offer from two tuck shop locations during breaks. We ask, where possible, for students to pay with card or contactless and to avoid cash payments.

Fees and Refunds

West End Excess will not offer refunds should a student be unable to attend classes for any reason, including Covid-19 related illness. This includes if the member’s household is in isolation, or if they are placed in a local lockdown.

If a lockdown takes place that effects West End Excess’ ability to be open, members of the senior management team will discuss the best possible action to take.

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