Reports to: Principal and the Business & Strategy Manager
Job Type: Full-time, 52 weeks of the year with 28 days annual leave.
Job Purpose
The Executive Assistant (EA) will provide comprehensive support to the Principal and the Business & Strategy Manager, ensuring smooth operations across the organisation's diverse activities. Acting as a gatekeeper, liaison, and administrative coordinator, the EA will contribute to the effective management of Emil Dale Academy (EDA), its subsidiaries, and associated programmes.
Key Responsibilities
1. Administrative Support
• Act as the primary administrative support for the Principal and Business & Strategy Manager.
• Prepare meeting agendas, document minutes, and follow up on action points.
• Facilitate correspondence and documentation related to the degree and BTEC programmes.
• Draft, update, and quality-check critical business documents, policies, and training materials.
2. Operational and Strategic Assistance
• Collaborate with the SMT on project management for events, business initiatives, and critical company projects.
3. Liaison and Communication
• Serve as a gatekeeper, managing communications to and from the Principal and Business & Strategy Manager.
• Act as a liaison between staff and senior management, ensuring critical information is communicated effectively and in a timely manner.
• Assist with internal and external reporting, fostering clear communication across departments.
Ongoing liaison with alumni/ graduates.
Creating/ drafting and sending marketing emails for the Factory Playhouse and EDA.
4. Event and Course Management
• Assist with planning and executing events, including logistics, documentation, travel arrangements, and external communications.
• Support the management of BTEC and degree qualifications from both a curriculum and administrative perspective.
• Represent the organisation at outreach events, such as open days, induction sessions, workshops, and agent days.
5. Confidentiality and Compliance
• Handle sensitive information, including business management, contracts, and HR matters, with the utmost confidentiality.
Assist in tracking wages and reporting on spend; access to banking information which requires utmost confidentiality.
• Ensure compliance with EDA’s policies, procedures, and safeguarding protocols.
6. Staff Support and Training
• Assist with hiring and gathering required documentation for new staff.
• Support quality management of staff and courses, always adopting a whole-school approach.
• Manage the single central record of staff, including obtaining all critical documentation for new permanent and freelance staff.
Specific Expectations
• Attendance at departmental and interdepartmental meetings, including those with university and school partners.
• Engagement with ongoing training in safeguarding, equality, diversity, and inclusivity.
• Presence at EDA productions and events where student performances occur.
• Monitoring and reporting on data related to both business activities and student performance metrics.
Person Specification
Essential Skills and Qualifications
• Educated to degree level or higher
• Ideally with proven experience in a similar Executive Assistant or administrative role.
• Strong organisational skills, with the ability to multitask and prioritise.
• Excellent verbal and written communication skills.
• Highly competent typist with attention to accuracy and detail.
• High proficiency in office software (e.g., Microsoft Office Suite including Teams).
• Proficiency in Excel for data management, and Canva for design tasks.
• Discretion and ability to handle confidential information responsibly.
Desirable Attributes
• Knowledge or experience in the musical theatre or performing arts training industry.
• Familiarity with academic programme administration, particularly in higher education settings.
• Strong interpersonal skills, able to build and maintain relationships at all levels.
Remuneration
The role includes the following benefits:
• Participation in organisational events, such as outreach, workshops, and productions, with some evening/ weekend working required.
• Opportunities for professional development and training.
• Involvement in a dynamic and creative work environment.
Salary £25,000 - £27.000 depending on experience.
Please send CV and covering letter to accounts@emildale.co.uk.
Application deadline 17th January 2025.
2025 entry now open! Please select one of the options below to apply for our BA (Hons) course with access to student finance towards fees and living costs, Sixth Form and Gap Year course.
Any problems please email admissions@emildale.co.uk
Email us at admissions@emildale.co.uk | Difficulties completing the form? Please call 01462 677 808.
The audition fee for all courses is £40 and is non-refundable. This is a one-off fee payable upon applying and covers the cost of the workshops and panel auditions, as well as any recall auditions if required.
Emil Dale Academy is dedicated to widening participation within the industry and has set up an Audition Fee Waiver Scheme to encourage applications from talented candidates who are deterred from applying by financial barriers.
Please view our Audition Fee Waiver Scheme Policy to find out if you are eligible to apply for a scheme, and to find out how to apply.
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